End of Semester Course Cleanup

Modified on Thu, Apr 7, 2022 at 11:10 AM


Course Lifecycle Policy

Once your course has ended we recommend archiving, saving, and backing up your content. In accordance with the Course Lifecycle Policy, courses are disabled in myLesley after a certain time period. Undergraduate and Masters' level courses are disabled 2 years from the end date of the course. Doctoral level courses are disabled 5 years from the end date of the course. Exceptions for any extended access for individual faculty to myLesley/Blackboard data beyond the course lifecycle are for research purposes only and require approval of the Institutional Review Board (IRB). Please review the Lesley University Faculty Handbook for more information on this topic. 

Archive Your Course

Once your course has ended, we recommended creating an archive of your myLesley course content. Archiving your course creates a frozen snapshot or permanent record of your course, which you may wish to reference at a later time. Please note that your archived courses will not contain student data, including student Discussion Board posts or submitted assignments. 

Your archive package will download as a .zip file, which can be imported into a future myLesley course or safely saved in your OneDrive on Office 365. Please note that you cannot interact with the content of the .zip file directly but must import the entire package into a myLesley/Blackboard course in order to view its contents.

See Archive Your myLesley Course for detailed instructions.

Archive Student Work

If you would like to create archives of student-submitted work, you will need to do so separately. Your archived myLesley courses will not contain student data, including student Discussion Board posts or submitted assignments. 

Collect and Save Discussion Boards

In order to retain this information, complete with student names, you will need to collect your discussions and save them to PDF. Detailed instructions may be found here: Search and Collect Discussions.

Collect and Save Submitted Assignments

You may download and save all student-submitted assignments via the Grade Center. You may bulk-download students' original submissions, but must download annotated PDFs of graded assignments individually. See Download Assignments for detailed instructions. 

Save Blogs, Journals, and Wikis (convert to PDF)

In order to save student content in blogs, journals, and wikis, you will need to convert each blog, journal, or wiki page to PDF. Instructions for creating a PDF of your myLesley content may be found here: How to Make Printable Versions of your Weekly Sessions in Blackboard

Back Up Your Content to a Cloud-Based Service

Once you have archived and saved copies of your content to your computer, we recommend using a cloud-based storage solution, such as One Drive, Google Drive, or Dropbox, to ensure that you will be able to access your content from any computer at any time. We strongly recommend backing up all of your materials to cloud-based storage.

Lesley University provides access to Microsoft OneDrive for all faculty, staff, and students. To access your free OneDrive account, go to Microsoft Office 365 and log in with your Lesley credentials. 

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