TABLE OF CONTENTS

• Make Your Course Private
• Copy Content into an Ultra Course
  • Copy an Entire Ultra Course
  • Copy Individual Course Items
• Review Your Copied Content
• Make Your Course Available
• Request a Course Copy

Make Your Course Private

Before your copy your content, change your course's availability status to Private.  When a course is Private, the course appears in students' course listings but they cannot access it.

Making your course Private will allow you to make changes to the content, adjust due dates, etc. Since the previous course's due dates carry over with the copy, this will also prevent students from receiving notifications of overdue assignments. Once your course is ready, set your course to Available to allow your students access.

For more information and detailed instructions, refer to the Set Course Availability in myLesley support article.

Copy Content into an Ultra Course

Ultra makes it easy to copy materials from one course into another. You may choose to make an exact copy of a course or copy individual items from one course into another.

As a best practice, we do not recommend copying an entire Original course into an Ultra course, as this may cause errors. Instead, we recommend copying Original course content in pieces (ex, one folder or module at a time). See Copy Individual Course Items for more information.

If your course is not currently in Ultra Course View, email [email protected] to request a course conversion.

Copy an Entire Ultra Course

As a best practice, we do not recommend copying an entire Original course into an Ultra course, as this may cause errors. Instead, we recommend copying Original course content in pieces (ex, one folder or module at a time). See Copy Individual Course Items for more information.

To make an exact copy of an Ultra course, go to the course you wish to copy the materials into. 

On the Course Content page, click on the Options Menu (three dots on the right side of the page) and select Copy Items.

This will bring up a list of all courses in which you are enrolled. Scroll through the list or use the search bar to search for a specific course. Click the checkbox next to the course you want to copy from to select it. The course will be brought over to the Selected Items column. Click Start Copy to copy your course.

The copy process may take several minutes to complete.

When you perform a full course copy, all settings, including due dates, visibility, and release conditions are also copied over. Use the Batch Edit tool to update visibility settings and shift due dates.

Copy Individual Course Items

You may copy individual items or groups of items into an Ultra course. You may copy content from an Original or an Ultra course, however please keep in mind that not all Original course content will copy into Ultra.

Not sure which content can easily be copied from your Original course? The Should I Create New Content in Ultra or Copy From an Original Course? support article will guide you through the types of content that you may copy from Original and which types of content you should create new in your Ultra course.

On the Course Content page, click on the Options Menu (three dots on the right side of the page) and select Copy Items. 

Alternately, go to the location in your Course Content where you wish to add content, click the plus sign to open the menu and select Copy Content.

This will bring up a list of all courses in which you are enrolled. Scroll through the list or use the search bar to search for a specific course. 

Click on the course you want to copy from. This will display a list of categories. Select a category to see items available for copy. You may copy as many items from the course as you wish, including entire modules, individual documents, assignments, discussions, and more. 

If you are copying from an Original course, you will see a list of categories that correspond to the links in your Original Course Menu. Please note that not all Original content will copy into an Ultra course. Go to the Should I Create New Content in Ultra or Copy From an Original Course? support article for detailed information.

If you are copying from an Ultra course, you will see a short list of categories:

• Content: Items that are listed on the Content tab for that course. 
• Discussions: Items that are listed on the Discussions tab for that course. 
• Question Banks: All available Question Banks for that course. 
• Rubrics: All available Rubrics for that course.
• Grade Schemas: All available Grade Schemas for that course.

Select the items you want to copy and click Start Copy to copy the content. 

The copy process may take several minutes to complete.

When you copy individual items to your course these items are hidden from students by default. Use the Batch Edit tool to change the visibility settings and shift the due dates.

Review Your Copied Content

If the system encounters problems when copying content, you will see an error message at the top of the Course Content page. Click on View Exceptions to view the report.

The Exceptions Report will provide you with a list of items that weren't copied or experienced an error, along with a brief explanation of the issue. In most cases you won't need to do anything at all. In others, you may need to edit or reformat the content. And in certain instances you may need to re-create the content in your Ultra course.

In addition to Copy Exceptions, you will want to review all of your copied content to ensure that it looks and functions as intended. Pay special attention to the following:

• Visibility: When copying individual content into your Ultra course, all content will default to Hidden from Students. You may adjust the visibility for these items one at a time or use the Batch Edit tool to update them all at once.
• Due Dates: If your gradable items have due dates assigned, these will come over in the copy. You may adjust the due dates for each item one at a time or use the Batch Edit tool to update them all at once.
• Formatting: Check all of your content for formatting issues, including text and spacing, broken links, attachments, and more. Pay special attention to embedded content, such as videos. If your formatting or content is wonky, you may edit or recreate it using the Content/Text Editor.
• Folder and Link Descriptions: Item descriptions in Ultra are limited to 750 characters and do not support formatting. If your Original course contained long or formatted descriptions (especially for folders, tool links, files, and links) only the first 750 characters will copy into Ultra. 

Make Your Course Available

Once your course is ready, you may make it available to students. More information and detailed instructions may be found here: Set Course Availability in myLesley.

Request a Course Copy

If you would like to have a member of the eLIS staff copy an entire Ultra course for you, please fill out the Copy Request Form. There is a 2 business day turn around time for this service.