How to create a signature in Outlook

Modified on Wed, 26 Jul 2017 at 11:45 AM

An email signature is a block of text appended to the bottom of an email that generally includes information about the sender and signifies the end of the email message. You can customize a signature in your Outlook settings by following the instructions below.

1. Open Outlook.

2. Go to File, then Options.

3. In the Outlook Options window, choose Mail, then press the Stationery and Fonts button.

4. In the Signatures and Stationery window, choose the E-mail Signature tab and then press the New button.

5. Type a name for the signature and press the OK button.

6. With the name of the signature highlighted, create a signature in the text field and press the OK button.  If this will be your official Lesley work signature, you must follow the Lesley University signature branding rules

7. In this window, you can also select which signature will be used as your default signature by entering the name of the signature in the New messages field. This signature will be appended to each outgoing message you send. You can also choose the option to append which signature you want to replies and forwards as well.

8. Press the OK button to close the Outlook Options window.

9. To use a different signature than your designated default, you click on the Signature drop-down arrow and choose the new signature.   An even easier way to choose a different signature is to right-click on the default signature in your new email, and just choose a different signature.

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