Onboarding: Submitting an I-9

Modified on Mon, 22 Apr 2024 at 01:46 PM

This job aid provides new employees with step-by-step instructions for completing their Form I-9.

Submitting the Form I-9

From your Workday homepage, under Awaiting Your Action. If the task to complete your Form I-9 does not show as your first three items, click Go to All Inbox Items (#). You will be directed to your Workday Inbox where all your tasks needing to be completed will be shown.

Click on the Complete Form I-9 task. When clicking, you will find the form on the right-hand side of your screen where you can complete it right from your inbox. 

Complete Section 1 of the I-9 Form. All fields marked with a red asterisk are required fields.

The 1st section would be for the colleague to complete. You will fill out personal information such as:

  • First and Last Name
  • Middle Initial or Other Last Names Used (if any)
  • Address
  • Date of Birth
  • Social Security Number
  • Email Address
  • Phone Number

You will then checkoff your Applicable Status such as:

  • U.S. Citizen 
  • A noncitizen 
  • A lawful permanent resident 
  • An alien authorized to work.

Signature of Employee:
Be sure to check off the box I Agree acknowledging you have read the attestation statement and you are signing this I-9 form. 

Under Preparer and/or Translator Certification, choose the appropriate selection.

  • I did not use a preparer or translator
  • A preparer(s) and/or translator(s) assisted the employee in completing Section 1.

Once you are completed, click Submit for your section of the I-9 form to be completed.

You will then be asked to upload supporting documents labeled as REVIEW DOCUMENTS.  You will be asked to scan or photo the required documents.  There is help text available within the task to guide as to whether you will need front and back or just front of the documents.

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