Manage Absence in Workday

Workday now makes it easier to manage your absence once you have submitted your request. The Manage Absence calendar will help you either correct or cancel time off requests and still have the option to submit a new request. 

In the My Lesley Dashboard under the My Time Off section, you will find two tasks. Request Absence and Manage Absence. Manage Absence is when you need to correct an absence that has already been submitted. 

When you have the Manage Absence calendar open, you will see all your pending and approved time off requests per month. On the right hand side of the screen, you can view your balances either by today or a selected date in the future. You can also see a quick glance on your past and future requests. 

Cancel a Pending Absence Request

If you have submitted an absence request you no longer need and your manager has not yet approved it, you can cancel the request from the manage absence calendar. 

Select the gray time block that you are wishing to cancel. Select Cancel Absence. Enter a comment. Then click OK. The event will then be cancelled. 

Correct or Cancel an Approved Absence Request

If your manager has already approved your absence request, and you need to make any changes or cancel it. You can perform both actions within the same screen.

First you will click the approved time off. It will be displayed as a green banner. A pop-up will display to either to Cancel Absence or Edit. Depending on what changes you need to make, you will select the appropriate action.

Cancel Absence

If you want to cancel the entire absence request. Select Cancel Absence, enter a Comment, and click OK. The next step will be for the appropriate party to review and approve the change. Once approved, the block on your calendar will be removed and your balance will be updated. 

Edit Absence

When selecting Edit, you can do various actions such as change the Type of Absence. Change the Hours (Daily). Edit Individual Days. As well as adding Additional Information and viewing your Balances.

When clicking Edit Individual Days, you can perform various actions on each individual day. 

• Type of Absence: Change the time off plan.
• Hours (Daily): Update the quantity of hours you want to take off.
• Comment: Enter a comment for reference.
• Remove Day: Delete the day if selected in error. 
• Additional Information: Comment to Approver and Add Attachment.

Once you have made the changes you need, you can click Submit Request and the changes will be sent to the appropriate party to review and approve.

For more information on the Absence Experience in Workday, please check out this knowledge base article.